Physician Document


SETUP: <udl-white>Physician Website Access<udl-white>


As part of Physician’s oversight management of clinical care provided to home care patients, a Physician must review and sign all orders related to each individual patient’s home care needs.   Agencies must obtain signed physician orders for each of their patients when clinical services are provided.   Additionally, agencies must follow the signed physician orders when providing care or risk deficiencies when audited by federal, state and other contracted payers (i.e., Medicare, Medicaid, waiver programs, managed care organizations).  

The Careficient Agency Management System (AMS) allows an agency to document physician’s orders, electronically send these orders to the physician for signature and retain signed orders for their patients.   A Physician Document Management portal is available that will allow the physician to review patient orders on-line as well as electronically sign these orders.   The physician can choose to use this feature which eliminates mailing/faxing orders to you for signature as well as returning electronically signed orders to the agency for their clinical records.

You can start sending the physician notifications that there are documents to be reviewed and orders to be signed using an electronic signature. Orders are sent to the physician after they are approved by clicking on Email physician To Approve drop down to the right of the order.

To login, the physician will need to go to the following link in their web browser:

They will need to enter the ORG Code that you provide them with, the email address associated with the account and the password they were provided with in the email.  They will click <btnw>    Sign in   <btnw> when they have entered the information.

This will prompt them to change their password.  They will re-enter the password that was emailed to them followed by the New Password and they will need to confirm the new password.  Passwords must be at least 6 characters, contain at least 1 number(s) and at least 0 special character(s).

The physician will receive an email notifying them that they have orders that need to be approved as per the example below.

COMMENTS <returntomenu>menu ↑<returntomenu>

Once logged in, the physician will be taken to the "Physician Documents" page where they can review/disapprove/approve orders.  The first icon to the right of the order is the "Comments" <icon-orders>xxx<icon-orders> icon.

The comments icon allows you to review the “Date”, “Source”, “Associate” and “Comments” for the order.

MAKE COMMENTS / APPROVE / DISAPPROVE ORDER <returntomenu>menu ↑<returntomenu>

The next icon is the edit pencil <icon-editpencil>xxx<icon-editpencil> icon.

This option allows you to make comments, <btnw>    Approve    <btnw> or <btnw>    Disapprove   <btnw> approve the order.  You also have the option to <btnw>    Cancel    <btnw>if you need to back out.

VIEW ORDER <returntomenu>menu ↑<returntomenu>

The third icon is the print <icon-printer>xxx<icon-printer> icon.

The print icon allows you to view the order.

EDIT / PRINT <returntomenu>menu ↑<returntomenu>

The fourth icon is the "Edit and Print" <icon-referral>xxx<icon-referral> icon.

This "Edit & Print" icon is the preferred option as it allows you to make comments, <btnw>    Approve    <btnw> or <btnw>    Disapprove   <btnw> approve the order.  You also have the option to <btnw>    Cancel    <btnw>if you need to back out.

SAVE MY SIGNATURE <returntomenu>menu ↑<returntomenu>

Prior to signing order, the physician has the ability to "Save My Signature".  To create/edit and save your signature click on the <icon-positive>xxx<icon-positive> <udl-orange>Save My Signature<udl-orange> link.

Click here to learn more about Associate Signature Application